Client email
From: Marcus Vance (Acme Labs)
“Hey! Looking for a redesign of our website Acme Labs. We need 4 pages plus a blog, modern brand identity polish, and some SEO so we rank first on Google. Launch by next month? Let me know costs.”
Turn a client email into a freelance proposal in minutes.
Paste the message. See the work, the price, and what’s missing. Send a link your client can accept.
Scope warning
Vague “SEO” request
The client asked to “rank first on Google.” That can turn into unpaid SEO work if you don’t define it.
Suggested wording:“On-page SEO setup (titles, sitemap). Ongoing ranking and link-building not included.”
Edit
Ready proposal
Acme Labs Redesign
4-Page Website & Blog$2,400
On-Page Technical SEO$600
Total$3,000
Accept & Pay 50% Deposit ($1,500)
Why proposals take so long
Writing proposals takes too long. Scope creep costs you money.
Messy client emails
You spend unpaid hours turning a rambling email or voice note into a clear project. Propoflow pulls out the work, timeline, and budget for you.
→ Paste the email instead of rewriting it.
Scope creep
Vague asks like “include SEO” or “help with launch” become weeks of free revisions. Propoflow flags fuzzy language before you send the proposal.
→ See the gaps before the client says yes.
Proposal tools built for sales teams
Most proposal software is for big company CRMs and 40-page templates. Propoflow is just for writing and sending freelance proposals.
→ One job: a clear proposal your client can accept.
How it works
Three steps from email to paid deposit
Paste the client message, check the scope, send the proposal.
01
Paste the client email
Copy an email, Slack thread, or meeting notes. Propoflow finds the work, dates, and budget.
Works with messy messages:Emails, Slack, voice-note transcripts, or bullet points.
02
Check for scope creep
It highlights vague requests—unlimited revisions, “include SEO,” rush deadlines—and suggests clear limits you can keep or edit.
You stay in control:Keep the suggested wording, change it, or drop it.
03
Send the proposal
Share a link. Your client reads the scope, price, and timeline, then accepts in one click.
What they get:A short webpage they can approve. Optional deposit link.
Stop scope creep
Catch vague requests before you send the proposal
Propoflow shows what could become unpaid work and suggests a clear limit you can keep or change.
Client Inquiry:
What we’ll write in the proposal
We’ll do on-page SEO setup (titles, sitemap, mobile). Monthly ranking work and link-building are not included.
Client Inquiry:
What we’ll write in the proposal
If copy or brand files are more than 48 hours late, the launch date moves by the same number of days.
Client Inquiry:
What we’ll write in the proposal
Two revision rounds per milestone. Extra rounds are billed at $150/hr.
Sample proposal
This is what your client opens
A short webpage with the work, the price, and an Accept button. No long PDF.
Acme Labs — Website redesign
Project Overview
A 4-page website redesign for Acme Labs, including design, build, and launch-ready SEO setup. Here’s the work, timeline, and price.
Scope & Deliverables
Phase 1: Site map and wireframes
$1,200Phase 2: Design
$1,200Phase 3: SEO and launch
$600$3,000
Pricing
Free for 3 proposals a month. $19 when you send more.
No per-user fees. No enterprise plans.
Starter
$0
For freelancers who send a few proposals a month.
- Up to 3 proposals a month
- Scope creep checks
- Shareable proposal link
- Client can accept online
Pro Freelancer
$19
For freelancers who send proposals every week.
- Unlimited proposals
- See when the client opens it
- Extra wording for common scope risks
From freelancers
Used by people who send their own proposals
“Propoflow caught an open-ended SEO request that would have meant 40 hours of free work. That one proposal paid for the tool.”
Elena Rostova
“I used to stall on proposals. Now I paste the client email and get a clear breakdown in a few minutes.”
David K. Chen
“Clients say the proposal is easy to read. Scope, price, and dates on one page—not a 30-page PDF.”
Sarah Lindqvist
Send your next freelance proposal today
Stop rewriting the same email into a proposal by hand. Catch scope creep before the client says yes.